Global Certificate in Meetings & Business Events II

Course Dates:

• 9th - 13th of May 2010 - Download Registration Form

To register for any of the above course email the corresponding registration form to: maha.alsada@qmdi.qf.org.qa

You will learn about:

As a meeting and business events project manager, you coordinate the logistics of meetings and business events. You need to find the ideal location and venue for your meetings, and you need to negotiate the contract with your vendors - all within the budget parameters you have been given.

Sound familiar? Then this program is for you. The Global Certificate in Meetings and Business Events II provides meeting and business event professionals with learning and development opportunities that focus on operations, while working toward the knowledge requirements for passing the CMP Exam.

This certificate program will focus upon the execution and application of meeting and event core logistics in the following areas:

• Project Management
• Destination and Venue Management
• Meeting and Business Event Logistics
• Project Budget
• Contract Evaluation and Negotiation

Project Management

The complexity of the execution of any meeting or business event requires knowledge of project management. Knowing how to create a basic project plan using planning and tracking tools is essential to the success of your event.

This program will help you learn to create and manage a critical path of the various operational plans (e.g. marketing plan, resource plan, supplier timelines, etc and will also teach you to evaluate and audit your event.

After participating in this session, you will be able to:

• Create a basic project plan using planning and tracking tools (e.g. Gantt chart).
• Identify specific tasks and projects required to achieve the mission, goals, and objectives of the event.
• Determine timelines and critical dates.
• Create event briefs outlining relevant information for specific stakeholders.
• Assign tasks to specific committees or individuals based on skills or areas of expertise.
• Schedule regular review of critical path.
• Take corrective action based on results of review.
• Adjust critical path as needed.
• Identify critical success factors for event (e.g. benchmarks).

Destination & Venue Management

When selecting a destination and venue for your event, you need to take into account various elements to reach your event objectives. This module will teach you site selection, as well as how to assess and manage risk onsite. Through a real life case study, you will go through the different steps of selecting a destination and managing the onsite operations.

After participating in this session, you will be able to:

• Determine the appropriate geographic location for the meeting/event.
• Determine the appropriate venue for the meeting/event.
• Conduct site inspection to determine viability of location and venue including potential offsite activities.
• Conduct a pre-meeting/event briefing with suppliers and facility providers.
• Assess risk management issues in order to determine needed insurance and operations.
• Conduct a post-meeting/event review with suppliers and facility providers.

Meeting & Business Event Logistics

As we all know, the logistics around organizing a meeting or a business event are essential to the success of the meeting. If the basics are not right, you will never be able to attain the satisfaction of your delegates or reach the goals you set for the meeting. In this two-day module, our trainers will take you through all the aspects of successful execution of meeting and business event logistics.

After participating in this session, you will be able to:

• Develop comprehensive Meeting Specifications using the appropriate templates.
• Select the appropriate Food & Beverage for your meeting and manage the potential risk related to it, as well as evaluate and manage financial risk and opportunities linked to Food and Beverage.
• Make a full transportation plan as well as negotiate contracts with transportation suppliers.
• Identify critical components of attendee management and their corresponding reports.
• Identify basic components of an on-site meeting and registration process.
• Identify basic components of a room block (e.g. arrival/departure patterns, peak nights, flow, room types.)
• Optimize people flow.
• Learn how to integrate exhibition management in your meeting or business event.
• Contact, evaluate and contract speakers as well as handle onsite speaker management.
• Determine requirements for staging and technical equipment.
• Source staging and technical equipment.
• Monitor technical installation and production operation.
• Monitor risk management plan.

Budgeting

Money is important. To be successful, you need to be able to control your project budget and understand all variables and factors that can impact your budget and ultimately your bottom line. You'll also need to be able to reconcile your budget with the actual costs that you incurred during your event.

After participating in this session, you will be able to:

• Compile data for a budget.
• Conduct regular budget reviews.
• Monitor budget performance.
• Reconcile planned versus actual budget.
• Creating internal and external budgetary reports (variances, recommendations).

Contract Evaluation and Monitoring

You need to find a supplier for your event - where do you start? How do you write a RFP to which suppliers will reply? How do you evaluate their proposals? What goes in a standard contract? What are the clauses you cannot forget to include? How do you make sure your suppliers deliver what they promised? Find out in this module.

After participating in this session, you will be able to:

• Identify requirements for a contract and integrate them in your RFP.
• Evaluate the proposals.
• Identify contractual obligations and timelines and integrate them in your project plan.
• Maintain a productive relationship with your suppliers.
• Monitor and evaluate suppliers' performance against contract.

Course Duration: Five (5) Day Training Program

Language: Sufficient proficiency in English is required